Payroll Support That Helps Keep Your Business Organized and on Track
Get dependable payroll administration, reconciliation, reporting, and provider coordination based on the needs of your business. Whether you need straightforward payroll support or higher-level oversight, we'll help you choose the right level of service.
Payroll Support Based on Your Business Needs
Payroll Administration
Support with payroll processing coordination, direct deposits, employee onboarding, contractor setup, and routine payroll reporting.
Payroll Reconciliation
Review payroll-related accounts and liabilities to help keep your accounting records accurate and aligned with payroll activity.
Payroll Provider Coordination
Coordinate with your selected payroll provider regarding payroll processing, reporting, filings, and account information.
Higher-Level Payroll Oversight
Additional support may include payroll reporting and analysis, multi-state review, budgeting, forecasting, and CPA coordination.
Choose the Right Level of Payroll Support
Choose straightforward payroll administration support or more comprehensive payroll oversight based on your employee count, payroll complexity, reporting needs, and business structure.
Payroll Administration Support
For businesses that need dependable payroll administration and coordination with their payroll provider without higher-level payroll accounting oversight.
- Payroll processing coordination
- Direct-deposit coordination
- Employee onboarding assistance
- Contractor setup assistance
- Payroll tax filing coordination with your provider
- Year-end W-2 and 1099 coordination
- Basic payroll reports
1–5 employees: $150/month
6–10 employees: $225/month
11–20 employees: $325/month
21+ employees: Custom quote
Pricing assumes one payroll schedule, one state, one legal entity, and one payroll provider. Weekly payroll, multiple states, multiple entities, or complex corrections may require additional fees.
Schedule a Payroll ConsultationPayroll Oversight & Compliance Support
For businesses that need more than routine payroll administration, including payroll-account review, liability monitoring, reporting, budgeting, forecasting, and coordination with payroll providers and CPAs.
- Everything in Payroll Administration Support
- Payroll account reconciliation
- Payroll liability review
- Payroll compliance review
- Payroll reporting and analysis
- Payroll provider coordination and management
- Payroll budgeting and forecasting
- Multi-state payroll review
- CPA coordination
Small-business oversight: Starting at $500/month
Multi-entity oversight: Starting at $750/month
Property-management payroll: Starting at $1,000/month
Multi-state or complex payroll: Custom quote
Final pricing depends on employee count, payroll frequency, number of states, legal entities, payroll providers, reporting requirements, reconciliations, and the level of ongoing oversight required.
Schedule a Payroll ConsultationImportant: Phillips Bookkeeping Services provides payroll administration, reconciliation, reporting, and provider coordination. Payroll tax returns, direct deposits, and employee tax forms are generally processed through your selected payroll provider. Corrections, prior-period payroll cleanup, registrations, and complex multi-state projects may be quoted separately.
Keep Your Payroll Records Organized From Payday to Your Books
Payroll affects more than employee paychecks. It also impacts your general ledger, payroll liabilities, financial reports, and year-end records. Our payroll support helps keep those pieces organized and connected.
Payroll Administration
Get support coordinating routine payroll activity with your payroll provider, including employee and contractor setup, payroll processing, direct deposits, and year-end documentation.
Payroll Account Reconciliation
Payroll-related accounts can be reviewed and reconciled against your accounting records to help identify discrepancies and keep financial reports accurate.
Payroll Liability Review
Payroll liability balances can be reviewed for unusual or outstanding amounts that may need additional research or coordination with your payroll provider.
Provider Coordination
We'll help coordinate information between your accounting records and your selected payroll provider when reports, payroll activity, or account information needs to be reviewed.
Payroll Reporting
Receive payroll reporting support that helps you better understand payroll expenses, employer costs, liabilities, and other payroll-related activity affecting your business.
Growing Business Oversight
Businesses with multiple entities, states, or more complex payroll needs can receive additional review, reporting, budgeting, forecasting, and coordination support.
Your Payroll Provider and Your Bookkeeping Should Work Together
Phillips Bookkeeping Services provides payroll administration, reconciliation, reporting, and provider coordination. Payroll tax returns, direct deposits, and employee tax forms are generally processed through your selected payroll provider. If prior-period corrections, registrations, payroll cleanup, or more complex multi-state work is required, those services may be quoted separately.
Getting Payroll Support Is Simple
We'll start by understanding how your payroll is currently handled, what provider you use, and where you need additional support. From there, we'll recommend the right level of payroll assistance for your business.
Schedule a Consultation
We'll discuss your employee count, payroll frequency, payroll provider, number of states or entities, and any current payroll challenges.
Review Your Payroll Needs
We'll determine whether you need routine payroll administration, account reconciliation, provider coordination, or higher-level payroll oversight.
Receive Your Recommendation
You'll receive a recommended payroll support plan and pricing based on the complexity of your payroll and the level of assistance required.
Ongoing Payroll Support
Once service begins, we'll provide the agreed-upon administration, reconciliation, reporting, and provider coordination to help keep your payroll records organized.
Already using a payroll provider? That's fine. Our services are designed to work alongside your existing provider while helping keep payroll activity and your accounting records properly coordinated.
Schedule My Payroll ConsultationPayroll Support With an Accounting-Focused Approach
Payroll doesn't operate separately from your books. Payroll expenses, liabilities, and related transactions affect your financial statements, which is why accurate coordination between payroll and accounting matters.
Accounting-Focused Review
Payroll activity is reviewed with your accounting records in mind, helping keep payroll expenses, liabilities, and related accounts properly organized.
QuickBooks Expertise
Work with a QuickBooks Online Advanced Certified ProAdvisor who understands how payroll activity connects to your general ledger, reconciliations, and financial reporting.
Provider Coordination
Instead of replacing your payroll provider, we can work alongside your existing provider to help coordinate payroll information, reports, and accounting records.
Support That Can Grow
Start with straightforward payroll administration and add more advanced reconciliation, reporting, multi-state review, and financial oversight as your business becomes more complex.
Your Payroll Numbers Should Make Sense in Your Books
Payroll support shouldn't stop once employees are paid. We help businesses maintain better coordination between payroll activity and their accounting records so payroll-related balances and financial reports are easier to understand and review.
Questions About Payroll Support?
Here are answers to common questions about payroll administration, provider coordination, reconciliation, and ongoing payroll support.
Do you replace my payroll provider?
No. Our payroll services are designed to work alongside your selected payroll provider. We can assist with payroll administration, review, reconciliation, reporting, and coordination while your payroll provider generally handles the actual payroll system and related processing.
Do you process payroll and direct deposits?
We can assist with payroll processing coordination and direct-deposit coordination. The actual movement of payroll funds and direct deposits is generally processed through your selected payroll provider.
Do you file payroll tax returns?
Payroll tax returns are generally prepared and filed through your selected payroll provider. We can assist with payroll tax filing coordination, payroll account review, liability review, and communication with your provider when additional information or research is needed.
Can you help with W-2s and 1099s?
Yes. Payroll Administration Support can include year-end W-2 and 1099 coordination. The actual forms are generally generated and processed through the payroll provider or applicable reporting system.
Can you help if my payroll accounts don't match QuickBooks?
Yes. Higher-level payroll support can include payroll account reconciliation and payroll liability review. We can compare payroll activity with your accounting records, identify discrepancies, and determine whether additional research or corrections may be required.
Do you work with multi-state payroll?
Yes. Multi-state payroll review is available as part of higher-level payroll support. Pricing depends on the number of states, employees, legal entities, payroll providers, reporting requirements, and overall complexity of the payroll environment.
How much does payroll support cost?
Payroll Administration Support starts at $150 per month for businesses with 1–5 employees. Higher-level Payroll Oversight & Compliance Support starts at $500 per month. Final pricing depends on employee count, payroll frequency, number of states and entities, payroll complexity, reporting requirements, and the level of support needed.
Do I have to be a monthly bookkeeping client to use payroll services?
Not necessarily. Payroll support can be discussed based on your specific business needs. During your consultation, we'll review your current payroll and accounting setup and determine whether standalone payroll support or combined bookkeeping and payroll support is the better fit.
What if I have prior payroll errors or need corrections?
Prior-period payroll cleanup, complex corrections, registrations, and other specialized payroll projects may require additional work and may be quoted separately. We'll review the situation first and explain the recommended next steps before additional work begins.
How do I know which payroll plan I need?
You don't have to decide on your own. During your payroll consultation, we'll discuss your employee count, payroll frequency, provider, states, entities, accounting needs, and current challenges. We'll then recommend the level of support that best fits your business.
Still have questions about your payroll? Schedule a consultation and we'll discuss your current setup and determine what type of support makes the most sense for your business.
Schedule My Payroll ConsultationKeep Payroll Organized Without Managing Every Detail Yourself
Whether you need straightforward payroll administration or more hands-on reconciliation and oversight, we'll help you determine the right level of payroll support for your business.